Ensuring workplace safety is a legal and ethical responsibility for every employer. One key aspect of this is having adequate first aid provisions, including trained first aiders, to respond effectively in case of an emergency. But how do you determine whether your workplace needs a first aider, and if so, how many? Here’s a guide to help you assess your needs and stay compliant with the law.
Understanding the Legal Requirements
In the UK, the Health and Safety (First Aid) Regulations 1981 require employers to provide “adequate and appropriate” first aid equipment, facilities, and personnel. What counts as “adequate and appropriate” depends on the specific circumstances of your workplace, which should be determined through a risk assessment.
Conducting a First Aid Needs Assessment
A first aid needs assessment will help you identify what provisions your workplace requires. Here are some factors to consider:
- Workplace Hazards and Risks
- If your workplace involves high-risk activities such as construction, manufacturing, or working with hazardous substances, you’ll likely need trained first aiders.
- Even low-risk environments like offices may require basic first aid provisions.
- Workforce Size
- The larger your workforce, the greater the likelihood of accidents or medical emergencies, increasing the need for trained first aiders.
- For small, low-risk businesses, a designated person responsible for managing first aid may suffice.
- Workplace Layout and Accessibility
- If your workplace is spread over multiple floors or buildings, you may need additional first aiders to ensure prompt assistance.
- Consider whether employees work alone or in isolated areas.
- Shift Patterns
- Ensure that there is adequate first aid coverage during all working hours, including night shifts or flexible working arrangements.
- Previous Incidents
- Review past accident records to identify patterns or recurring risks that may require specific first aid provisions.
- Remote Locations
- Workplaces far from medical facilities may require more comprehensive first aid arrangements.
First Aider Recommendations
While there is no one-size-fits-all answer, the Health and Safety Executive (HSE) provides general guidance:
- Low-Risk Environments (e.g., offices):
- 1 first aider for every 50 employees.
- 1 appointed person for smaller teams (fewer than 25 employees).
- Medium to High-Risk Environments (e.g., factories, warehouses):
- 1 first aider for every 25 employees.
- High-Risk Environments:
- Consider additional training for specific risks, such as chemical burns or confined spaces.
Appointed Persons vs. First Aiders
It’s important to understand the difference:
- Appointed Person: Responsible for managing first aid arrangements, such as restocking supplies and calling emergency services. They do not require formal first aid training.
- First Aider: A person trained to provide immediate assistance in a medical emergency. They must complete a recognised first aid course, such as Emergency First Aid at Work (EFAW) or First Aid at Work (FAW).
Benefits of Having a First Aider
Beyond legal compliance, having trained first aiders can:
- Save Lives: Immediate assistance can prevent minor injuries from becoming serious and improve outcomes in medical emergencies.
- Boost Morale: Employees feel valued and reassured when safety is prioritised.
- Reduce Downtime: Prompt treatment can minimise the impact of workplace accidents.
Summary
Determining whether your workplace needs a first aider starts with a thorough risk assessment. By considering the nature of your work, workforce size, and potential hazards, you can ensure your first aid provisions are both compliant and effective.
If you’re ready to take the next step, WorkSafe Instructors offer first aid training tailored to your business needs.
Contact us today to discuss how we can help keep your workplace safe and prepared or check out the courses we offer here.
Further information can be found here: Legislation – First aid at work